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How TravelPerk makes managing enterprise journey spend and bills stress-free


Whether or not your organization is totally distant, again to the workplace full time, or a combination of each; in the event you’re a finance chief managing enterprise journey spend in your group, you’ll know the way vital it’s to have easy-to-manage processes to trace your spend. Particularly since company journey wants are on the rise and predicted to proceed to extend throughout the board.

Preserving observe of staff’ enterprise journeys and expense studies is not any straightforward process. Relying on the way you at present ebook your small business journey, whether or not that be by way of a conventional journey company or reserving flights and lodges on shopper web sites, your finance staff will likely be effectively conscious of the wrestle of chasing bank card receipts, holding observe of sophisticated expense administration processes and making an attempt to get forward of their journey finances.

Listed below are 3 key methods TravelPerk takes the stress out of managing enterprise journey spend and bills.

1. Entry to real-time reporting on enterprise journey spend

TravelPerk is a enterprise journey reserving device with an intuitive cell app the place you possibly can ebook your whole worker journey in a single place. Our company journey administration device has the perfect stock of journey suppliers available on the market, which means you’ve extra alternative to select from and assured the perfect charges. Our journey administration platform was designed to make each the reserving course of and journey spend administration lots easier. 

By reserving all the things in a single place, our on-line reserving device permits finance groups to maintain journey prices down, hold observe of their journey finances, and ensure all travel-related bills are beneath management.

Enable us to clarify…

Let’s say you’ve 8 staff members all visiting a convention in Barcelona subsequent week. Moderately than each colleague reserving flights and lodging by way of totally different on-line suppliers, inflicting a nightmare in your finance staff to handle, in the event that they ebook with TravelPerk you’ll have all their itineraries and journey spend recorded in a single place. With our subtle reporting instruments, your finance staff can see, in real-time the place spend goes, and keep forward of the finances.

The times of retrospectively chasing receipts to get a grip on journey spend are effectively and actually over. With TravelPerk all of your company journey prices can be found in real-time.

Our custom-made reporting performance means you may make better-informed monetary choices. Our reporting instruments are as versatile as you want them to be. You’ll be able to create studies to indicate spend per staff, worker, journey service, recoverable VAT, and extra. The studies are additionally out there to export so you possibly can create wider visibility on how your organization is spending cash and whether or not you’re beneath or over finances.

See how straightforward it’s to trace your small business journey finances with Travelperk

2. Seamlessly combine your most popular expense administration platform

Put merely, we wish to make enterprise journey administration straightforward in your complete firm. Which means an total higher consumer expertise in your finance staff, journey supervisor, and enterprise traveler.

With TravelPerk, not solely are you able to view journey spend in real-time, we offer one-click integration along with your favourite expense administration answer. Permitting you to ebook all of your journey and handle enterprise journey bills multi functional place. 

Which means that any time you buy a visit on TravelPerk, the overall value of your journey will likely be synced to your expense administration device routinely. So you possibly can hold all bills associated to the identical enterprise journey (together with “down route” bills like meals, taxis and so on) in a single place, giving your finance staff full oversight. Magic!

We companion with main expense administration software program akin to Expensify, Ramp, Divvy, Yokoy, Circula, and so on. Take a look at our market for a full checklist of our expense administration companions.

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3. Automated journey insurance policies and customised spending limits

Moderately than having your company journey coverage hidden away in your firm’s shared drive the place it’s simply ignored and forgotten, with a journey administration firm like TravelPerk your journey coverage is ‘baked’ into the reserving course of. Which makes it tremendous straightforward in your vacationers to remain compliant and encourages staff and journey managers to make better-informed selections when reserving their subsequent enterprise journey. (Which in lots of instances encourages value financial savings throughout the group!)

After they make a reserving on our platform, vacationers can filter by outcomes which are “in coverage” and in the event that they neglect to do that, we’ll all the time notify them if a flight or resort is out of coverage. 

Right here’s an instance of how this works with TravelPerk:

Our platform additionally means that you can simply arrange custom-made spending limits and automatic approvals for various groups or people inside your group.

Don’t need your gross sales staff to ebook enterprise class airfares? No drawback! Want to permit much less restrictive journey preparations in your CEO? Straightforward!

Right here’s what customized journey insurance policies seem like with TravelPerk.

Having your coverage baked into our enterprise journey administration answer not solely improves journey coverage compliance but in addition your inner workflows by permitting you to arrange automated approvals.

So what does this imply in apply?

If Olivia, in your gross sales staff, is heading to New York for a consumer pitch and books a flight inside coverage, slightly than having to attend for her staff result in approve the journey, you possibly can set this to be routinely permitted – since her journey plans fall inside finances. Equally, in case your finance staff prefers to have full oversight of their journey finances and to approve each journey, you possibly can set this up too! Both means, you’ve full management and adaptability to arrange approval processes whichever means works finest for you all inside the TravelPerk reserving device.

See how TravelPerk makes enterprise journey stress free

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