Wednesday, February 8, 2023
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How TravelPerk & Pleo assist Luno convey workers collectively IRL


Because the world of labor grows extra distributed each day, firms are searching for easy and seamless methods to convey their groups collectively in actual life. With workers unfold throughout a number of cities and a number of international locations, getting the crew collectively is extra essential now than ever earlier than. But it surely additionally comes with a brand new set of challenges on the subject of organizing, managing, and expensing journey for these helpful in-person moments. 

That’s the place TravelPerk and Pleo are available in. Collectively, we make it extremely straightforward for our clients to e book and handle real-life occasions. A fast reserving on TravelPerk’s all-in-one platform mixed with Pleo’s capacity to match every receipt to a specific expense makes for a seamless planning expertise. No complications. No chaotic paperwork. 

We caught up with Byron Cowie, Head of Reporting and Management at Luno, who explains how the magic mixture of TravelPerk and Pleo makes bringing folks collectively IRL stress-free.

A highlight on Luno 

Luno is a world cryptocurrency funding firm that’s making investing easy for 11 million clients in 43 international locations.

To run their enterprise globally, Luno depends on a distributed crew unfold throughout completely different continents. They run 9 places of work within the UK, South Africa, Nigeria, Singapore, Malaysia, Indonesia, Australia, and the USA. They name their groups “distant however reachable” — they usually use TravelPerk to convey their workers collectively IRL. 

Additionally they handle their bills with our strategic accomplice Pleo, who assist Luno’s monetary crew neglect what limitless journey receipts and reimbursement claims appear to be.

A time earlier than TravelPerk

Earlier than the Covid-19 pandemic, the crew at Luno had one bank card to make use of for all journey bills. The corporate was small at the moment, with solely 4 folks working within the Finance crew when Byron joined again in 2018.

Quickly, the pandemic hit and made any and all journey disappear. 

In accordance with Byron, it was really an enormous reduction for the Finance crew due to how a lot hassle journey expense administration was at that time. “We needed to monitor the stability of the cardboard used for journey bookings and prime it up. The issue was that many individuals booked on the identical day, and it took fairly a while for the deposit to mirror on the cardboard. Ultimately, it might end in three or 4 days when folks merely could not e book journey.

After which in 2021, journey began to select again up once more, and the state of affairs grew much more sophisticated: “Immediately, after the urge for food for journey had been misplaced over the pandemic, folks wanted to see one another.”

That, mixed with the truth that the headcount at Luno had grown considerably by that point, meant that managing journey was turning right into a nightmare. In just some brief years, Luno’s Finance crew alone grew from 4 to 40 folks. These 40 folks had quite a lot of work to do — and coping with resort and flight reimbursements wasn’t on their agenda.

That’s when Luno discovered TravelPerk. 

The TravelPerk & Pleo period

Clearly, Luno wanted to discover a resolution. And quick. So, they got here to TravelPerk and located that our platform saved Byron’s crew money and time. Now, all their journey bookings and budgets are centralized in a single place, and their vacationers are lastly in a position to e book and handle their very own journeys, in their very own approach. 

What made it much more excellent for the Luno crew was placing a correct expense administration resolution in place. Enter Pleo.

It was meant to be a brief resolution”, Byron explains, “However with Pleo, it turned out to be so seamless we haven’t felt the necessity to change something.”

The crew loves the user-friendly UI each platforms present and naturally, the truth that they’ll e book their very own journey, pay with the pre-funded firm Pleo card linked to the Travelperk account, and be utterly unbiased of the Finance division.

Within the 12 months so far, Luno workers booked 228 journeys by means of TravelPerk, costing roughly 1 / 4 of one million {dollars}.

“It has been fairly a recreation changer for us as a result of as quickly as we had the TravelPerk platform and all approvals arrange, we might simply add a Pleo bank card, and that was it. We introduced journey again for the corporate in about 2 weeks.”

How TravelPerk impacts Luno’s firm tradition

Byron says he noticed that the introduction of Pleo and TravelPerk had a optimistic impact on the corporate. “It’s been nice to empower folks to independently spend the place they wanted and the place they had been approved to.”

It has additionally impacted the temper of the entire Finance division. Now, they don’t must chase folks for receipts. They’ve full management of the budgets and journey spending throughout all departments. They needn’t fear about an worker reserving an out-of-budget resort as a result of that is merely not an possibility!

Journey insurance policies set in TravelPerk and spend limits on Pleo playing cards meant there was no want for the Finance crew to take part instantly in worker spending. In flip, this freed up extra time for them to spend on essential duties each day as a substitute.


If you wish to see how TravelPerk might help you lower your expenses on enterprise journey, save time managing bills, and enhance journey coverage compliance, schedule a demo to see our platform in motion.

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